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Office Specialist

ID 2025-6407
Category
Administrative/Clerical
Position Type
Regular Permanent Full-time employment
Location : Location
PL-Katowice
Location : City
Katowice
Location : Country
PL

Overview

Office Specialist

Location: Katowice (Hybrid – 3 days in the office, 2 days from home)

 

We’re looking for someone who can keep our Katowice office running smoothly and make sure the admin side of things doesn’t pile up. You’ll be the person everyone relies on when the coffee runs out, the printer jams, or a delivery goes missing. If you like being the go-to person and making sure things just work, this is for you.

This isn’t just about ordering pens. You’ll handle day-to-day office operations, keep paperwork in order, and help us look good to the outside world by supporting employer branding activities.

 

You’ll manage the office, handle admin tasks, and keep everything organized – from mail and invoices to visitor coordination and events. You’ll also support small employer branding initiatives, like preparing materials or helping with campaigns that show why we’re a great place to work.

Responsibilities

Your responsibilities

  • Run the office: supplies stocked, mail sorted, deliveries managed.
  • Handle admin tasks and paperwork – filing, scanning, updating records.
  • Be the first point of contact for office issues and liaise with suppliers.
  • Welcome visitors and manage reception duties.
  • Organize internal events and team meetings (yes, cake will be involved).
  • Coordinate logistics for guests and occasional travel arrangements.
  • Support health & safety requirements.
  • Help with employer branding activities – preparing materials, supporting events, and small campaigns.

Qualifications

Our requirements

  • Strong organizational skills and the ability to juggle tasks without dropping the ball.
  • A proactive, hands-on approach – you don’t wait to be asked.
  • Great communication skills and a friendly, approachable manner.
  • Fluency in English and Polish (spoken and written).
  • Previous experience in office coordination or admin is helpful, but not essential.

Optional

  • Experience with event planning or employer branding.
  • A knack for solving problems before anyone notices them.

What You’ll Get

  • Hybrid work: 3 days in the office, 2 days from home.
  • A role where no two days are the same.
  • A supportive team and an office that feels like a community.
  • Competitive salary and benefits (we’ll share the details when we talk).

If this sounds like you, apply now. Don’t have an up-to-date CV? No problem – apply with what you have or reach out to our Talent team on LinkedIn.

 

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