Human Resources Assistant

Morgan Advanced Materials is a business rich in history and innovation. Founded in the UK in 1856, we have grown into a global organisation with 70 sites in 18 countries. Our model to serve our customers where they need us has led to a diversified product range using our unparalleled expertise in ceramic and carbon materials, which we exploit to solve difficult problems for our customers across a diverse range of markets.

We are a purpose driven organisation. Our purpose is to use advanced materials to make the world more sustainable and to improve the quality of life. We deliver on that purpose through the products that we make, and the way that we make them.

The Technical Ceramics business of Morgan Advanced Materials engineers high performance functional and structural ceramic materials, components and sub-assemblies to address customer-specific technical challenges.

Key Figures: Revenue £1,114.7m (2023), ~8,500 employees, manufacturing in 20+ countries, and a global customer portfolio. A UK PLC with head office located in Windsor, Berkshire UK.  Listed on London Stock Exchange; Member of the FTSE 250 Index.

Job Purpose:

The HR Assistant supports and facilitates the Human Resource processes at Site level. This role makes optimum use of human resources in the achievement of business objectives by administering the monthly time & attendance reporting, assisting in developing and implementing programs in the areas of recruiting, employee communication, employee recognition, and employee engagement.  Incumbent will be responsible for accurately and securely maintain up to date information within Morgan’s Employee Information Management System (MEIS), Morgan’s Time & Attendance System and records/files within HR.

Responsibilities:

• Perform payroll data preparation, T & A issues, pay slips checking, queries follow-up, and meet strict deadlines on reporting and processing .
• Accurately maintain all weekly updates in the Morgan’s Employee Information System.
• Responsible for issuing of eye care vouchers, as required
• Supporting annual salary increase and merit bonus reward cycle
• Working with Supervisors and Managers to support absence management processes
• Support HR manager with weekly MI Pack reporting on absences, hires and turnover

• Responsible for maintaining accurate up to date records, support audit of sensitive information.  Administration of change requests, assist with accurate and timely completion of employee requests

• May assist with coordinating interviews for Operative roles. Assist in recruitment activities, screen applications and act as candidate liaison
• Complete employment eligibility documentation, including background checks and assessments

• Responsible raising offer letters/contracts, supporting preboarding and onboarding process, including organizing IT and coordinating new hire orientation

• Support offboarding processes and facilitate exit interview process
• May assist with coordinating with providers site occupational health reviews and support wellness initiatives

• Support periodic data audits of site’s HRIS data to ensure data consistency and accuracy
• Support HR Manager with internal and 3rd party auditors with HR information as needed
• Support / liaison for employment-related inquiries from employees, and supervisors, referring complex and/or sensitive matters to the HR Manager, when at respective sites.
• Assist with special projects: deliver HR initiatives through completion and create reporting to track progress

• Maintain company organizational charts and directories
• Participate in site meetings as directed, note taking where required
• Support supervisors with first level disciplinary meetings, as note taker
• Support HR Manager with the administration of talent management processes, and assist with coordinating site based training initiatives
• Maintain confidentiality at all times, conduct all tasks in a safe manner complying with Morgan policies, UK employment law, ethics and compliance, HR, EHS policies and procedures and legislation
• Other duties and projects as assigned

• 2+ years’ experience in Human Resources function
• Proficient with Microsoft Office Word, Excel, PowerPoint, SharePoint. AI proficiency advantageous
• Experience with HRIS, payroll, time and attendance, applicant tracking systems
• Knowledge of UK Employment Legislation and compliance requirements
• Familiar with HR principles and concepts
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Problem solving skills, and curiosity for continuous improvement
• Must be able to clearly present ideas and reports in written and verbal format
• Must be able to work well with employees, peers and superiors in all departments of the Company
• Must be able to work well with external contacts of the Company
• Must have good time management, planning and negotiation skills

GBU & HR Functional Competencies:

• Accountability and ownership
• Continuous Improvement
• Customer focused and responsive
• Judgement, situational awareness and decision making, sound risk assessment and appropriate actions
• Solutions orientated and problem solving
• Agility, able to manage competing priorities
• Business Acumen, act as partner to the business
• Clear thinking and communication, able to disseminate and convey information
• Flexibility, to support multiple time zones with deliverables and deadlines
• Globally collaborative, act as an enabler, seeking solutions to support global operational needs
• Results, solutions orientation, drive business results and positively impact outcomes

Physical Requirements:

• Must be capable of using a computer for extended periods of time throughout the workday
• Ability to walk a 75,000 square foot manufacturing facility multiple time per day

Able to support ad-hoc requirements to attend site outside of normal office hours

Morgan Advanced Materials is an EEO/AA/M/W/D/V Employer Ind-1